Graduate Job Opportunity At Puma Energy

Main Purpose:

To provide support to the Puma Ghana GM and Deputy GM with all administrative functions.

Roles And Responsibilities:

• Manage Puma Ghana GM’s diaries, including meeting rooms, VC’s and conference calls.
• Screen all incoming calls into the GM’s office
• All travel arrangements for Puma Ghana GM’s and any other employee.
• Manage all Board Executive travel matters whilst in Ghana
• Manage Puma Ghana GM’s expense claims
• Guest services on behalf of Puma Ghana GM
• Manage visa applications and Puma Ghana GM’s and other staff on official travels
• Review of invoices for Puma Energy, if correct ensure invoice is sent to accounts for payment

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• Flights
• Hotel
• Lunches / Dinners
• Visas

• Booking of transfers for guests
• Booking of lunches and dinners
• Coordinating large meetings for Trafigura and Puma Energy entities
• Providing letter of invitations various travelers for visa applications
• Handling of highly confidential information and ensuring all information is handled in a sensitive manner
• Hosting of large meetings such as GM’s meetings and Budget meetings (agendas, logistics, catering etc. for groups)
• Assisting with the coordination of the annual Christmas party
• Assisting with minutes of Leadership meetings.
• Balance conflicting priorities in order to manage workflow and meet critical deadlines
• Interact professionally with clients and associates at all times, interact with a variety of individuals in a courteous, professional manner
• Work as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting other departments
• Compiling presentations for different departments ensuring the look professional and to company standard
• Ad hoc private requests by Puma Ghana GM’s and families.

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Skills And Requirements:

• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• First degree; additional qualification as personal assistant would be considered an advantage
• Discretion and confidentiality
• First degree; additional qualification as personal assistant would be considered an advantage

Experience: 

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• A First degree in business administration or related qualifications
•  2 – 3 years of experience in handling a superior or similar role in a multi-cultural environment.

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Skills:  

• Strong computer skills required: MS Office and Word and PowerPoint in particular.

Competencies:

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability

How To Submit An Application For Graduate Job The Opportunity At Puma Energy

Send your application to Puma Energy Here