Available Slot At Care Ghana

Responsibilities:

Make sure the project team gets high-quality goods and services on time, according to CARE’s policies and procedures:

• Handle all procurement requests and processes to make sure goods and services (including consulting services) are delivered on time and by procurement policies, procedures, and quality service standards.
• Reviewing all purchase requests, checking price targets, and making sure that all specifications and requirements are clear and that all permissions have been given.
• Coordinating with other departments to make sure that purchase requests, supplier quotes, and purchase orders are all clear and complete.

Vendor Management, Recordkeeping and Reporting:

• Make sure that all procurement documents are filled out correctly for record-keeping and auditing, and keep organized files on active orders and post-sale activities like change notices, schedule changes, and partial shipments.
• Maintain an Approved Vendor List (AVL) with up-to-date pricing information by goods and services, as well as a ranking of performance based on recent post-delivery evaluations.
• Periodically, make an evaluation report on the performance of the supplier or vendor with suggestions based on service delivery and track record (at least every 6 months).

Prepare, Process, and Monitor Consulting Agreements:

• Maintain and review the consultant’s database for the project. Make sure that consulting requests are handled quickly and following established procedures. If necessary, coordinate due diligence.
• Follow up quickly on consulting contracts to make sure the terms are followed.
• Follow established procedures to prepare and process payment requests from consultants.

Skills or Experience Needed:

Knowledge

• Good knowledge of the systems and practices of procurement, as well as its policies and procedures.
• A good grasp of the rules and regulations for donors (USAID, EU etc)

Experience

• At least 3–5 years of experience in procurement work, with more and more responsibility each year.
• Ideally, you have worked with an NGO or a development organization before.

Competencies

• Strong focus on customer service and the ability to work well with people from different cultures and backgrounds at all levels of the organization.
• Strong level of initiative to follow up on processing problems and concerns on their own.
• Excellent skills in planning, organizing, and keeping track of time.
• Good at working together.
• Strong problem-solving, analytical, operational, and coordinating skills,
• Good presentation and communication skills in person, on paper, and over the phone.
• Strong work ethic and sense of time.
• Good at both writing and speaking, and very good at analyzing things.
• Ability to make decisions on your own and work without being told what to do.
• Ability to do more than one thing at once and meet deadlines.
• Excel, Word, PowerPoint, and Outlook, as well as other Microsoft programs, are used well (or similar software).

Qualifications:

• A Bachelor’s degree in Procurement, Supply Chain Management, or a combination of education and relevant work experience, is the minimum requirement.
• Being a member of a professional body for procurement, such as CIPS, ISM, MGIPS, etc., will be a plus.

See also:Slot Available At MainOne

How To Send Applications To Care Ghana For The Available Slot

Send your application (CV and cover letter) to: [email protected] with the subject line “Procurement Officer Application.”

Closing Date: Friday, April 14, 2023.